Create a meaningful learning experience
This is the primary expectation. It looks different in each organization but usually consists of some combination of projects, meetings, mentoring observational opportunities, and participation in the organization as a whole.
Talk to your fellow before their arrival
This is a good way to get a sense of their interests and skills and co-create learning opportunities.
Have an on-site supervisor
Being there is key. Traveling or working remotely on occasion need not interfere with hosting a fellow, but in your absence, a staff person who will be on-site needs to be designated with responsibility for the fellow to ensure adequate work, support, and opportunities.
A clear project plan
A clear plan for what the fellow will do at your organization is a must for the success of the fellowship. It is such a short time frame that there is usually not enough time for it to entirely unfold organically. There is no need to strictly adhere to the plan but it can provide you a helpful guide.
Regular check-in Meetings
We have found that a regular check-in meeting, at least weekly, has can ensure expectations are being met from both ends and enable swift adjustments as needed.
Throughout their time in the fellowship placement, fellows work on developing a project to address a need in their country or community. Hosts can be a great resource in this process and should have at least a minor support role in project development and proposal writing.