TechGirls – 2015
PROGRAM ASSISTANT Job Description
July 15 – August 13, 2015

(dates include staff orientation & training, program delivery & wrap-up)

Please visit the TechGirls page for an overview of this program

General Responsibility

Work as part of the TechGirls team, providing general program support. Primary responsibilities include: manage accommodations (university dorm or hotel), transportation, financial tracking; daily programming logistics and communications; procuring supplies; assist trainers in group management as needed; provide first aid. Secondary responsibilities may include photo documentation and blogging. Serves as group facilitator, mentor and process monitor for 27 TechGirls throughout the U.S. program:

  • July 15-21            Staff Orientation & planning
  • July 21-August 12   Program including  10 days at American University Washington DC  for leadership clinics, iDTechCamp, sightseeing.  6 days in Roanoke/Blacksburg VA for homesteads, Virginia Tech visit, community service, leadership clinic and six days back in DC for job shadows, company visits etc.
  • August 13            Staff wrap-up

 

MINIMUM QUALIFICATIONS:

  • Professional experience in international exchange, or with youth programs in general;
  • Proven ability to establish work priorities, respond to unanticipated needs, work under pressure;
  • Ability to work as part of a collaborative team;
  • Technical experience with computers, word processing, use of basic office equipment, digital photography;
  • Ability to manage fiscal responsibilities related to the program;
  • U.S. citizen or authorized for employment in U.S.;
  • Minimum age of 21;
  • US driver’s license with a good driving record (qualifies for driving rental vehicles);
  • Can do spirit
  • First aid & CPR certified (by June. Need not be certified at time of application);
  • Fluent in English.

RESPONSIBILITIES

Pre-Arrival of TechGirls

  1. Attends staff training briefings and meetings; getting fully immersed in program logistics and understanding responsibilities.
  2. Assists with set-up and preparations for the group arrival and varied events, including research, photocopying of training materials, administrative tasks, etc.
  3. Meets with Legacy’s health care coordinator, learning all involved in health care procedures.

During Program

  1. Assists with rental vehicle pick-ups and returns as needed.
  2. Purchases on-line phone cards for participants as requested; troubleshoots problems with  phone cards.
  3. Supports trainer as needed (research, prepping materials, etc.).
  4. Assists trainer in setting up the training environments (e.g. need for additional chairs, supplies, etc.); coordinate any post-session clean-up.
  5. During site visits, assists in managing group movement before and after meetings, during transitions, etc., keeping the group together and on schedule.
  6. Handles cash pouches (group allowances, miscellaneous expenses, driver tips, etc.); balances and returns pouches with all receipts & documentation.
  7. Confirm meetings & restaurants reservations in advance; gets directions & other information as needed.
  8. Confirms daily schedule with bus driver (drop-off & pick-up locations, times).
  9. Photo documentation at events, meetings and informal recreation times.
  10. Health care monitor (carries medical forms & 1st aid kit).  Provide basic first aid as needed; escort to medical clinic as needed.
  11. Creates photo share account with proper tagging; gathers quotes & stories for blogs.
  12. Assist lead trainer in following ways:
  • group management and timeliness
  • monitor girls sleep patterns and hotel etiquette
  • assist in the monitoring of safety of girls in city
  • assist with planning and delivery of evening program activities
  • assist in recognition of youth accomplishments (“gathering time”, birthdays, etc.)
  • assist in written documentation of mid-program & end program evaluations and debriefs

ESSENTIAL FUNCTION

  1. Ability to effectively communicate with youth and staff, and to provide necessary instruction and training
  2. Ability to communicate to youth and staff the safety regulations and emergency procedures in case of an emergency (during daily programs, in hotel or on public transport)
  3. Visual and auditory ability to identify and respond to environmental and other hazards related to area
  4. Cognitive and communication abilities for large, complex event management
  5. Ability to operate essential office equipment needed to carry out responsibilities (i.e. telephone, digital camera, computer, photocopy machine)
  6. Ability to move furnishings (tables, chairs) & lift supplies up to 25 pounds

Accommodations: During program delivery, accommodations and meals will be provided by Legacy International, at the convenience of the employer.   The accommodations will include hotel and/or summer conference setting lodging, similar to that of the youths.

Application deadline:  May  1, 2015

TO APPLY , send cover letter & resume to:
Leila Baz, Staff Outreach
Email: staff@legacyintl.org
Fax: 540-297-1860