TechGirls – 2015
PROGRAM ASSISTANT Job Description
July 15 – August 13, 2015
(dates include staff orientation & training, program delivery & wrap-up)
Please visit the TechGirls page for an overview of this program
Work as part of the TechGirls team, providing general program support. Primary responsibilities include: manage accommodations (university dorm or hotel), transportation, financial tracking; daily programming logistics and communications; procuring supplies; assist trainers in group management as needed; provide first aid. Secondary responsibilities may include photo documentation and blogging. Serves as group facilitator, mentor and process monitor for 27 TechGirls throughout the U.S. program:
- July 15-21 Staff Orientation & planning
- July 21-August 12 Program including 10 days at American University Washington DC for leadership clinics, iDTechCamp, sightseeing. 6 days in Roanoke/Blacksburg VA for homesteads, Virginia Tech visit, community service, leadership clinic and six days back in DC for job shadows, company visits etc.
- August 13 Staff wrap-up
- Professional experience in international exchange, or with youth programs in general;
- Proven ability to establish work priorities, respond to unanticipated needs, work under pressure;
- Ability to work as part of a collaborative team;
- Technical experience with computers, word processing, use of basic office equipment, digital photography;
- Ability to manage fiscal responsibilities related to the program;
- U.S. citizen or authorized for employment in U.S.;
- Minimum age of 21;
- US driver’s license with a good driving record (qualifies for driving rental vehicles);
- Can do spirit
- First aid & CPR certified (by June. Need not be certified at time of application);
- Fluent in English.
Pre-Arrival of TechGirls
- Attends staff training briefings and meetings; getting fully immersed in program logistics and understanding responsibilities.
- Assists with set-up and preparations for the group arrival and varied events, including research, photocopying of training materials, administrative tasks, etc.
- Meets with Legacy’s health care coordinator, learning all involved in health care procedures.
- Assists with rental vehicle pick-ups and returns as needed.
- Purchases on-line phone cards for participants as requested; troubleshoots problems with phone cards.
- Supports trainer as needed (research, prepping materials, etc.).
- Assists trainer in setting up the training environments (e.g. need for additional chairs, supplies, etc.); coordinate any post-session clean-up.
- During site visits, assists in managing group movement before and after meetings, during transitions, etc., keeping the group together and on schedule.
- Handles cash pouches (group allowances, miscellaneous expenses, driver tips, etc.); balances and returns pouches with all receipts & documentation.
- Confirm meetings & restaurants reservations in advance; gets directions & other information as needed.
- Confirms daily schedule with bus driver (drop-off & pick-up locations, times).
- Photo documentation at events, meetings and informal recreation times.
- Health care monitor (carries medical forms & 1st aid kit). Provide basic first aid as needed; escort to medical clinic as needed.
- Creates photo share account with proper tagging; gathers quotes & stories for blogs.
- Assist lead trainer in following ways:
- group management and timeliness
- monitor girls sleep patterns and hotel etiquette
- assist in the monitoring of safety of girls in city
- assist with planning and delivery of evening program activities
- assist in recognition of youth accomplishments (“gathering time”, birthdays, etc.)
- assist in written documentation of mid-program & end program evaluations and debriefs
- Ability to effectively communicate with youth and staff, and to provide necessary instruction and training
- Ability to communicate to youth and staff the safety regulations and emergency procedures in case of an emergency (during daily programs, in hotel or on public transport)
- Visual and auditory ability to identify and respond to environmental and other hazards related to area
- Cognitive and communication abilities for large, complex event management
- Ability to operate essential office equipment needed to carry out responsibilities (i.e. telephone, digital camera, computer, photocopy machine)
- Ability to move furnishings (tables, chairs) & lift supplies up to 25 pounds
Accommodations: During program delivery, accommodations and meals will be provided by Legacy International, at the convenience of the employer. The accommodations will include hotel and/or summer conference setting lodging, similar to that of the youths.
Application deadline: May 1, 2015
TO APPLY , send cover letter & resume to:
Leila Baz, Staff Outreach